The document vault
The vault is where the paper lives. Receipts, warranties, manuals, permits, inspection reports, photos of nameplates — anything that documents the home goes in, and everything that goes in gets filed against the system it belongs to.
Filed, not piled
The difference between a vault and a folder is the filing. Upload a water heater receipt and it attaches to the water heater: it shows up on that system's timeline, counts toward that system's documentation score, and surfaces automatically when the system's warranty or service history is in question. The furnace manual sits with the furnace. The roof warranty sits with the roof. Nothing depends on you remembering a filename from 2019.
Uploads are read automatically. Proven extracts the vendor, the date, and what was done from receipts and invoices, so a phone photo of a crumpled service ticket becomes a structured record — date, provider, work performed — without manual data entry. When extraction can't read something, you confirm a couple of fields and move on.
What's worth keeping
More than most owners think:
- Receipts and invoices — the backbone of the verified timeline.
- Warranties — Proven tracks the expiry dates so coverage doesn't quietly lapse.
- Manuals — attached to the exact model, findable from your phone in front of the unit.
- Permits — the document a buyer's lender or insurer most often asks for and the owner most rarely has.
- Nameplate photos — the serial and manufacture date drive the life estimates.
Why it pays off later
Every claim a home makes — to a buyer, an insurer, a warranty company — eventually reduces to show me the paper. The vault means the paper is one search away, attached to context, and backed up off the premises. When the Proven Report renders the home's verified history, the vault is the evidence layer underneath every line of it.
The best time to start the vault was when the house was built. The second-best time is the next time a contractor hands you a receipt.